• Agendas – You will find information at the end of this post about two agendas, one for our AGM (starts 7:30pm) and one for our Leadership Nominations Meeting (starts 9:00pm). Both meetings will be held on Thursday 13th February at Wickham Community Centre, Mill Lane, Wickham.

• AGM guidance and committee roles – all the posts on the committee are available for members to stand for and there are also non-committee roles that we are keen to encourage members to consider. Details of all posts can be found at the link at the end of this email. I will be stepping down from the secretary role this year. I have included a short outline of the key aspects of the secretary role in the link. If anyone would be interested in undertaking the role or supporting aspects of the role please reply to this email and I will be happy to talk over with you what the role involves and to provide support and advice going forward.

• Party Leadership Nominations Meeting guidance – the guidance outlining the nominations meeting process and confirming which members are eligible to attend and vote along with the candidates statements can be found on the ‘Leadership Hub’ on the Labour Party website at https://labour.org.uk/people/leadership-elections-hub-2020/ . Members will have the opportunity to discuss the candidates before we vote, but there will not be time to go through each of their statements in any detail, so it is strongly advised that you read the statements prior to coming to the Nominations Meetings.

• CLP Nominations in relation to the vacant NEC representative posts is a separate process. Details can be found at the Leadership Hub on the Labour Party website. It is optional for the CLP to nominate in this process, and the CLP committee are recommending that the CLP does not nominate for these posts so that we can allow more time for members to consider the CLP nomination for the Leader and Deputy Leader posts. However we will be bringing copies of the NEC candidates statements to the meeting so if any member does particularly want the CLP to make a nomination for the NEC posts this will still be possible.

• Members ballot (electronic and postal) for the Leader, Deputy Leader and NEC posts opens on Fri 21 Feb and closes Thursday 2 April. The results will be announced on Saturday 4 April.

Meon Valley CLP

13 February 2020

Information about committee roles – Meon Valley CLP AGM (Feb 2020)

The AGM process and the structure of the committee follows the guidance and requirements of the Labour Party Rule Book 2018 (chapter 7, clauses VIII and IX).

• All the committee roles are available for all members to put themselves forward for. There is a requirement that at least half of the officer posts are held by women.
• There are 6 core committee roles (all with voting rights). We meet on a monthly basis to work on CLP business and plan future meetings. Please find a summary of the roles below.

The Chair facilitates CLP meetings and ensures the CLP operates fairly. The Chair leads and helps to build the strategic direction of the CLP with support from the committee.

The Secretary writes and circulates the notes of the CLP and committee meetings each month and works with other officers to put together the 12 month CLP development plan. Key components of the role are: (a) taking notes of CLP meetings (b) circulating CLP meeting newsletters and notes to all members via the Labour Party email system (c) arranging committee meetings and taking notes at committee meetings (d) acting as a contact for the Labour Party NEC and Regional Office.

The Treasurer ensures compliance with funding laws, keeps records up to date and is a signatory on the CLP bank account.

The Vice Chair (membership) has access to the CLP membership database and encourages new members to attend events and activities.

The Policy Officer leads on policy work or organising campaigning work, encouraging local party members to play an active part in policy making at a national, regional and local level.

The Women’s Officer works to ensure that women are fully involved in the work of the CLP and makes sure that our campaigning work reaches out to women voters.

• Additional key officer roles with voting rights:

– Social Media Officer

– Youth Officer

– Political Education Officer

– Disability Officer

– Trade Union Liaison Officer

– BAME Officer

– LGBT+ Officer

• Areas of key CLP work you might like to contribute to – social media team, website and blog team, election campaign team, membership team.

The Meon Valley CLP statement of conduct: Meetings and all CLP related activities shall be conducted in a friendly, respectful and orderly manner and are governed by the Labour Party Rule Book – which members are advised to read. If any member feels uncomfortable in meetings or any CLP related activities, please do not hesitate to contact a committee member for informal support and advice.